Terms & Conditions
These are the terms and conditions for RJJ Birmingham LTD trading as Royal Jiu Jitsu. An agreement between Royal Jiu Jitsu and you the client. For the purposes of this document RJJ Birmingham LTD is referred to as ‘Royal Jiu Jitsu’ and you the client, referred to as the ‘Client’.
Membership Terms and Conditions
Royal Jiu Jitsu is committed to providing a high-quality service to all members and the following information has been produced to ensure that all members of Royal Jiu Jitsu are assured of an enjoyable experience for every visit.
1. Release of Liability
1.1 The Clients acknowledgement and assumption of risk and full release from liability of Royal Jiu Jitsu- the client acknowledges that the training programmes hereunder includes participation in strenuous physical exercise, including but not limited to running, aerobic conditioning exercises and live sparring.
1.2 The Client acknowledges these physical activities involve the inherent risk of physical injuries or other damages, including but not limited to- heart attacks, muscle strains, pulls or tears, broken bones, heat exhaustion, skin abrasions, and any other injury or illness, soreness or injury caused, occurring during or after clients participation in the physical activities.
1.3 The Client further acknowledges that such risks include, but are not limited to, injuries caused by the negligence of an instructor or other person, defective, or improperly used equipment, over exertion, slip and fall by the Client or an unknown health problem of the Client.
1.4 The Client agrees to assume all risk and responsibility arising from participation in the physical activities. The Client affirms that they are in good physical condition and do not suffer from any disability that would prevent or limit participation in the physical activities.
1.5 The Client acknowledges participation will be physically and mentally challenging and the Client agrees that is the responsibility of the Client to seek appropriate medical advice regarding any concerns or questions concerning the ability of the Client to participate in Royal Jiu Jitsu Classes.
1.6 By reading this agreement, the client affirms the he/she/they are capable of participating in the physical activities. The Client agrees to assume all risk and responsibilities for exceeding his or her physical limits.
1.7 The Client, on Behalf of the Client, his or her heirs, assigns and next of kin, waives any claims against and releases Royal Jiu Jitsu – including its owners, employees or other authorised agents from any and all liability, claims and/or causes of action that the Client may have for injuries or other damages of any kind, including but not limited to punitive damages, arising out of participation in Royal Jiu Jitsu activities.
1.8 The Client is advised to not participate in any strenuous physical activities for which they may be medically unfit. Any Clients who have any reservations as to their physical condition are advised to have a medical check-up prior embarking on any physical activity.
1.9 The Client recognised that an examination by a physician should be obtained prior to any involvement in any exercise or physical programme. If the Client has chosen to not obtain a physician’s permission prior to beginning training at Royal Jiu Jitsu, the Client acknowledges and agrees this is at their own risk.
1.10 Appropriate clothing must be worn at all times, this includes the jiu jitsu uniform (kimono) and belt for all Gi classes and clothing appropriate for no-gi which includes T shirt, rash-guard, shorts and leggings/spats. No zips or pockets are permitted.
1.11 Access to the gym and booking classes can be carried out using the online booking system on the website.
2. Gym Membership Agreement Services
2.1 The service requested is for martial arts tuition and instruction and coaching designed to develop your knowledge and skills in the art of Brazilian Jiu Jitsu and improve your fitness.
2.2 The agreement is for coaching services over a specific period of time during which the member is eligible to partake in any and all techniques/activities in accordance with their membership package.
2.3 This can include an agreement for a specific number of classes, seminars or coaching lessons during the agreed upon period.
3. Clients Right to Cancel
3.1 The client may not terminate or cancel the agreement except as follows:
3.2 By giving at least 10 days notice at any point
3.3 If by reason of death or disability, the Client is unable to receive all Royal Jiu Jitsu services for which the client has contracted, the Client and the Clients estate shall be relieved from the obligation of making payment for services other than those received or obligated prior to death or the onset of disability (subject to signed Doctors note regarding the nature of disability).
4. Clients Right to Freeze Membership
4.1 The Client may, for a minimum period of 1 calendar month up to a maximum of 3 calendar months “freeze” their membership. The request to freeze the membership must be made in writing to train@royaljiujitsu.co.uk and must be made a minimum of 10 working days in advance of the intention to change the membership. Three can be no retrospective ‘holds’ on the membership. If the membership is not reactivated within 3 months, it will be cancelled.
4.2 If the client is injured, sick or pregnant/has had a baby. The return date will be mutually determined between Royal Jiu Jitsu and the Client.
5. Clients Default
5.1 The Client shall be deemed in default of this agreement upon the failure to comply with any of the terms and conditions of the agreement, including, but not limited to, the obligation to make any payment as and when due. Upon default, Royal Jiu Jitsu shall have all rights and remedies available, including termination of this agreement and institution of an action for all applicable damages.
5.2 If Royal Jiu Jitsu delays or refrains from exercising any rights under this agreement, Royal Jiu Jitsu does not waive, nor will Royal Jiu Jitsu lose those rights. If Royal Jiu Jitsu accepts late or partial payments from the Client, Royal Jiu Jitsu does not waive the right to receive full and timely payments and other charges due under this agreement.
5.3 The Client agrees that all terms and conditions of this agreement shall be binding upon the heirs, personal representatives, lawful successors, and assigns of the Client, and anyone claiming by or through the client.
6. Enforceability
6.1 The parties agree that if any provision or portion of this agreement is declared void and unenforceable, such provision or portion of a provision shall be deemed severed from this agreement, which shall otherwise remain in full force and effect. However, the Client specifically agrees all the terms and conditions are to be enforced and the client specifically waives any statute or other right of any type, which would invalidate the enforceability of any provision or portion of a provision of this agreement.
7. Legal Fees
7.1 In the event either party finds it necessary to commence litigation or other court action to enforce the terms and conditions of this agreement, the prevailing party in such litigation or court action shall be entitled to receive their actual lawyer’s fees incurred, together with court costs, and other charges from the other party as a part of any ruling or judgment.
8. Membership Fees
8.1 Membership fees shall be fixed by Royal Jiu Jitsu and may be altered at any time. Members will be notified (via email) of any changes in the fees prior to the date of the alteration.
8.2 On payment of membership fees, a member is entitled to use the Royal Jiu Jitsu facilities with the frequency of use relating to the membership type.
8.3 The first membership subscription shall be due and payable on the signing of this agreement and will prorated according if not taken out on the 1st of the month, Subsequent membership subscription shall be due and payable depending on what day of the week the date falls on.
8.4 All membership applications, PAR-Q and waivers must be completed prior to any physical activity starting.
8.5 Royal Jiu Jitsu reserves the right to reject an application for membership, or refuse admission, without giving any reason.
8.6 Membership fees are payable according to the membership type selected.
8.7 Membership upgrades can take place immediately, membership downgrades require 30 days notice as per section 3.1
8.8 Royal Jiu Jitsu does not offer refunds after membership has commenced, consideration will be given in exceptional circumstances such as injury, death and/or pregnancy.
9. Direct Debit and Recurring Card Payments
9.1 Monthly Direct Debits and Recurring Card Payments are a full binding contract between Royal Jiu Jitsu and the member and will automatically continue until Royal Jiu Jitsu is notified otherwise.
10. Use of the Facilities
10.1 A member is entitled to use Royal Jiu Jitsus facilities providing always that Royal Jiu Jitsu may at any time withdraw all or part of its facilities for any period or periods and with notice, where practicable, in connection with any cleaning, repair, alteration, maintenance or security work, other work or for reasons beyond the control of Royal Jiu Jitsu
11. Smoking and Vaping
11.1. Please note that Royal Jiu Jitsu has been designated a non-smoking or vaping environment. The whole site is a no smoking site.
12. Social Activities
12.1. Royal Jiu Jitsu reserves the right at any time, and without notice, to set aside facilities for exhibitions or other social activities.
13. Fire Emergency plan
13.1. In the event of a fire, members are asked to make their way in an orderly fashion to the nearest available exit which are clearly signed at each end of the gym and convene outside on Woodville Road.
13.2. Members are advised not to fight the fire but leave the premises and call the fire brigade. There are fire extinguishers located in key risk areas within the gym should it be necessary to combat flames.
14. Medical Emergency plan
14.1. In the event of a medical emergency the first aider on duty will assess the medical need and provide treatment and call for help.
14.2. Members with relevant training are encouraged to help and call for the ambulance service.
15. Lost property
15.1. All lost property found on the premises should be handed into the coach on site and in their absence to the duty manager.
16. Liability and loss
16.1. Royal Jiu Jitsu’s liability for loss or damage to members’ property is strictly limited to any damage or loss suffered as a result of negligence of Royal Jiu Jitsu, its staff or agents. Without exception Royal Jiu Jitsu will not accept liability for money, valuables or other personal property of members.
16.2. Royal Jiu Jitsu reserves the right, at its absolute discretion, to refuse to store any such personal property of members. Property stored at Royal Jiu Jitsu is stored at the owner’s risk and no liability for the loss or damage thereto will be accepted by the gym.
16.3. The gym cannot accept any liability for any accident to any member or guest that may occur on the premises other than the liability which may arise from negligence of Royal Jiu Jitsu, its staff or agents.
16.4. Any member who suffers an accident on the premises must report the accident, and the circumstances under which it occurred, to a staff member immediately following the accident.
16.5. Neither Royal Jiu Jitsu, its trainers or other employees, servants or agents (including every independent contractor from time to time employed byRoyal Jiu Jitsu ) shall in any circumstances whatsoever be under any liability whatsoever to the applicant for any loss, damage or injury (including death) whether accidental or otherwise of whatsoever kind arising during or resulting from participating in the exercise programme.
17. Termination of Membership
17.1. You may cancel your membership at any time, there are no long term commitments, but we do require a 10 day notice period of your wish to cancel. Cancellation must be made on or before the payment date of which your payment to Royal Jiu Jitsu is taken before the next payment would have been due. Royal Jiu Jitsu is not liable to refund any monies should the receipt of cancellation not be received in accordance with this clause. The request to cancel the membership must be made in writing to train@royaljiujitsu.co.uk.
17.2. Royal Jiu Jitsu reserves the right to refuse admission and/or to expel or suspend any member forthwith if any member shall, in the opinion of the owners, cause nuisance or annoyance to the other gym members or guests; and for any breach of Royal Jiu Jitsus code of conduct, rules or misuse of gym facilities, or for any other reason which Royal Jiu Jitsu may deem appropriate.
18. Suspension of membership
18.1. Suspension for medical reasons will require support in writing from your doctor and will only apply from the date of receipt of the letter. A letter from your doctor will be required on your return to fitness.
18.2. All suspensions are at the discretion of the management.
19. General
19.1. Members must at all times observe the membership rules and Gym Rules, and comply with any reasonable directions which the director/manager/coach/trainer may give to ensure the smooth operation of Royal Jiu Jitsu, the facilities and the convenience of members.
19.2. Any dispute or difference which may arise with regard to the interpretation of these rules shall be determined by the directors whose decision shall be final.
19.3. Royal Jiu Jitsu reserves the right to amend these rules and all tariff charges at any time and without notice to the individual members although notification of the change will be displayed by Royal Jiu Jitsu through email. If any provision in these rules is declared illegal or otherwise unenforceable, the remaining provisions shall remain in full force and effect.
20. Data Protection Act
20.1. Royal Jiu Jitsu abides by the principles of the Data Protection Act 1998 and will keep the information provided by you on file for the purpose of administering the membership. In addition Royal Jiu Jitsu will use the records to notify you of leisure activities organised by Royal Jiu Jitsu, and external partners. By signing and returning the membership form you will be deemed to be giving your explicit consent to the processing of data contained on it, including anything which may be considered to be sensitive personal data. See The Royal Jiu Jitsu Privacy Policy for more information.
20.2 Royal Jiu Jitsu takes member privacy seriously and follows all GDPR guidelines.
21. Governing Law and Jurisdiction of the Courts
21.1. This agreement shall be governed by and construed with UK Law and the parties agree to submit any disputes to the exclusive jurisdiction of the Courts of the United Kingdom.